19-20 April 2024  / Budapest

19-20 April 2024 / Budapest

PRIVACY POLICY

1. PURPOSE OF THE PRIVACY POLICY

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. (registered office: 2600 Vác, Vám utca 13. hereinafter referred to as the provider, data controller) as the data controller, acknowledges the contents of this legal notice as binding. It undertakes to ensure that all processing of data related to its activities complies with the requirements set out in this Policy and in the applicable national legislation and European Union acts.

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. reserves the right to make changes to this information at any time. It will of course inform its audience of any changes in due time.

If you have any questions regarding this notice, please contact us and our staff will answer them.

Tideus Innovation, Development and Services Non-Profit Public Benefit Ltd. is committed to protecting the personal data of its customers and partners and attaches the utmost importance to respecting the right of customers to information self-determination. Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. treats personal data confidentially and takes all security, technical and organizational measures to ensure the security of the data. Tideus Innovation, Development and Service Non-Profit Public Benefit Ltd. describes its data management practices below.

2. THE DATA CONTROLLER’S INFORMATION

If you wish to contact our Company, you can contact the data controller using the following contact details. Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. will delete all e-mails received by it, together with the sender’s personal data, after a maximum of 2 years from the date of the communication.

Name: Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd.

Registered office: 2600 Vác, Vám utca 13.

Company registration number: 13-09-190838

Name of the court of registration: Company Court

Tax number: 26213240-2-13

Telephone number: +36 30 225 4000

E-mail: info@tideus.com

DATA PROTECTION OFFICER

Name: Zsolt Szalóczy

Phone number: +36 30 225 4000

3. THE SCOPE OF THE PERSONAL DATA PROCESSED

3.1 PERSONAL DATA TO BE PROVIDED DURING REGISTRATION

The Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. processes the following data voluntarily provided by the data subject in relation to attending the World Adaptation Forum:

Name

E-mail address

Signature

3.2 VIDEO AND AUDIO RECORDINGS AND PHOTOS TAKEN ON THE WORLD ADAPTATION FORUM

The World Adaptation Forum event will be recorded on video and audio in accordance with the provisions of the Hungarian Civil Code on public appearances and public recordings (Civil Code, § 2:48 (2)). Participants were informed of this prior to registering for the event and when their registration was confirmed. The purpose of the recording is to record the event to verify that it has taken place. The footage may also be published on the event’s website and social media platforms.

If you do not wish to be included in the footage, please notify the person who recorded the footage or our Data Protection Officer.

3.3 TECHNICAL DATA

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. selects and operates the IT tools used for the processing of personal data in the provision of the service in such a way that the processed data:

  • accessible to those authorised to access it (availability);
  • its authenticity and authenticity are ensured (authenticity of processing);
  • its integrity can be verified (data integrity);
  • is protected against unauthorised access (data confidentiality).

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. shall take appropriate measures to protect the data against unauthorised access, alteration, disclosure, disclosure, deletion, or destruction and against accidental destruction. Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. shall ensure the security of data processing by implementing technical, and organisational measures to provide a level of protection appropriate to the risks associated with the processing. Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. shall retain the following during the processing

  • confidentiality: it protects information so that only those who are entitled to it have access to it;
  • integrity: protects the accuracy and completeness of the information and the method of processing;
  • availability: ensuring that the information is available and that the means to access it are available when the authorised user needs it.

4. THE INTENDED USE AND RETENTION PERIOD OF THE DATA PROCESSED

4.1 EMAIL ADDRESS

  • Use: login ID, notification
  • Legal basis: consent based on § 5 (1) a) of the CIIII Act.
  • Retention period: 2 years from the last contact event

4.2 NAME

  • Use: Identification, notification
  • Legal basis: 5 (1) a) of the CXII C.C. Act of 2011.
  • Retention period: 2 years from the last contact event

4.3 VIDEO AND AUDIO RECORDINGS AND PHOTOS TAKEN ON THE WORLD ADAPTATION FORUM EVENT

  • Use: The footage may also be published on the event’s website and social media platforms.

5. PURPOSE, MEANS AND LEGAL BASIS OF PROCESSING

5.1 PURPOSE OF DATA PROCESSING RELATED TO THE WORLD ADAPTATION FORUM EVENT

The purpose of processing the data provided during registration is to determine the eligibility of participants to attend the event.

The purpose of the audio and video recording of the World Adaptation Forum event is to record the event for the purpose of verifying that the event has taken place. The recordings may also be published on the event’s website and social media platforms.

5.2 GENERAL DATA PROCESSING POLICY

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd.’s data management is based on voluntary consent and legal authorization. In the case of processing based on voluntary consent, data subjects may withdraw their consent at any stage of the processing. In certain cases, the processing, storage, and transmission of some of the data provided is required by law and we will inform our customers separately. We would like to draw the attention of the data providers to the Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. to the fact that if they do not provide their own personal data, the data provider is obliged to obtain the consent of the data subject. Its data management principles comply with the applicable data protection legislation, in particular with the following:

  • Act CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (Info tv.);
  • Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Regulation (EC) No 95/46/EC (General Data Protection Regulation, GDPR);
  • Act V of 2013 – on the Civil Code (Civil Code);
  • Act C of 2000 – on Accounting (Accounting Act);
  • Act LIII of 2017 – on the Prevention and Combating of Money Laundering and Terrorist Financing (PMT);
  • Act CCXXXVII of 2013 – on Credit Institutions and Financial Undertakings (Hpt.).

6. PHYSICAL STORAGE LOCATIONS OF THE DATA

Your personal data (i.e. data that can be associated with you personally) may be processed by us in the following ways: on the one hand, your participation in the event will be identified on the basis of the name and e-mail address provided by you during the online registration, whereby you will sign the attendance sheet, and on the other hand, by participating in the event, you agree to be included in the audio and video recording of the event.

7. DATA TRANSFER, DATA PROCESSING, DATA SUBJECTS

Data related to the World Adaptation Forum event may be transferred to the event organisers.

8. DATA SUBJECT’S RIGHTS AND MEANS OF REDRESS

The data subject may request information on the processing of his/her personal data, and may request the rectification, erasure, or withdrawal of his/her personal data, except for mandatory data processing, and may exercise his/her right to data portability and objection in the manner indicated when the data were collected, or by contacting the controller at the above contact details.

8.1 RIGHT TO INFORMATION

Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. shall take appropriate measures to provide data subjects with all the information referred to in Articles 13 and 14 of the GDPR and all the information referred to in Articles 15 to 22 and 34 of the GDPR concerning the processing of personal data in a concise, transparent, intelligible, and easily accessible form, in a clear and plain language.

8.2 RIGHT OF ACCESS OF THE DATA SUBJECT

The data subject shall have the right to obtain from the controller feedback as to whether or not his or her personal data are being processed and, if such processing is ongoing, the right to access the personal data and the following information: the purposes of the processing; the categories of personal data concerned; the recipients or categories of recipients to whom or with which the personal data have been or will be disclosed, including in particular recipients in third countries or international organisations; the envisaged period of storage of the personal data; the right to rectification, erasure or restriction of processing and the right to object; the right to lodge a complaint with a supervisory authority; information on the data sources; the fact of automated decision-making, including profiling, and clear information on the logic used and the significance of such processing and its likely consequences for the data subject. The controller shall provide the information within a maximum of one month from the date of the request.

8.3 RIGHT OF RECTIFICATION

The data subject may request the rectification of inaccurate personal data concerning him or her processed by Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. and the completion of incomplete data.

8.4 RIGHT TO ERASURE

The data subject shall have the right to have personal data relating to him or her erased by Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. without undue delay upon request if one of the following grounds applies:

  • the personal data are no longer necessary for the purposes for which they were collected or otherwise processed;
  • the data subject withdraws his or her consent on the basis of which the processing was carried out and there is no other legal basis for the processing;
  • the data subject objects to the processing and there are no overriding legitimate grounds for the processing;
  • the personal data have been unlawfully processed;
  • the personal data must be erased in order to comply with a legal obligation under Union or Member State law to which the controller is subject;
  • the personal data have been collected in connection with the provision of information society services.

The erasure of data cannot be initiated if the processing is necessary:

  • for the exercise of the right to freedom of expression and information;
  • to comply with an obligation under Union or Member State law to which the controller is subject to which the processing of personal data is subject or to carry out a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for archiving purposes, scientific and historical research purposes or statistical purposes in the public interest in the field of public health;
  • or for the establishment, exercise or defence of legal claims.

8.5 RIGHT TO RESTRICTION OF PROCESSING

Upon the data subject’s request, Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. will restrict the processing of data if one of the following conditions is met:

  • the data subject contests the accuracy of the personal data, in which case the restriction shall apply for the period of time necessary to allow the accuracy of the personal data to be verified;
  • the processing is unlawful, and the data subject opposes the erasure of the data and requests instead the restriction of their use;
  • the controller no longer needs the personal data for the purposes of the processing, but the data subject requires them for the establishment, exercise, or defence of legal claims; or the data subject has objected to the processing; in which case the restriction shall apply for a period of time until it is established whether the legitimate grounds of the controller override the legitimate grounds of the data subject.

Where processing is restricted, personal data, except for storage, may be processed only with the consent of the data subject or for the establishment, exercise, or defence of legal claims or for the protection of the rights of another natural or legal person or of an important public interest of the Union or of a Member State.

8.6 RIGHT TO DATA RETENTION

The data subject has the right to receive the personal data concerning him or her which he or she has provided to the controller in a structured, commonly used, machine-readable format and to transmit these data to another controller.

8.7 RIGHT TO OBJECT

The data subject shall have the right to object at any time, on grounds relating to his or her particular situation, to processing of his or her personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, or necessary for the purposes of the legitimate interests pursued by the controller or by a third party, including profiling based on those provisions. In the event of an objection, the controller may no longer process the personal data, unless there are compelling legitimate grounds for doing so which override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defence of legal claims.

8.8 AUTOMATED DECISION-MAKING ON INDIVIDUAL CASES, INCLUDING PROFILING

The data subject has the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

8.9 RIGHT OF WITHDRAWAL

The data subject has the right to withdraw his or her consent at any time.

8.10 RIGHT TO APPLY TO THE COURTS

The data subject may take legal action against the controller in the event of a breach of his or her rights. The court shall rule on the matter out of turn.

8.11 DATA PROTECTION AUTHORITY PROCEDURE

Complaints may be lodged with the National Authority for Data Protection and Freedom of Information:

1055 Budapest, Falk Miksa utca 9-11

Address for correspondence: 1363 Budapest, Pf. 9

Phone: +36 1 391 1400, +36 30 683 5969

Fax: +36 1 391 14 10

E-mail: ugyfelszolgalat@naih.hu

Website: https://www.naih.hu/

9. OTHER PROVISIONS

We inform our customers that the court, the prosecutor, the investigating authority, the law enforcement authority, the administrative authority, the National Authority for Data Protection and Freedom of Information, the National Bank of Hungary, or other bodies authorised by law may request the data controller to provide information, to disclose or transfer data, or to provide documents. Tideus Innovation, Development and Service Provider Non-Profit Public Benefit Ltd. shall disclose personal data to the authorities only to the extent and to the extent strictly necessary for the purpose of the request, provided that the authorities have indicated the exact purpose and scope of the data.